Often saddled with the burden of maintaining multiple sites for print services, government print offices as well as business and industrial concerns are eager to examine cost-savings technologies as a means to consolidate print and mail operations.
With the prospect of rising costs, aging in-house technology, and not being able to meet the level of service customers have come to expect, the question whether print is a core function or something that can be outsourced for less cost is a primary concern.
While many are comfortable with vendor managed print and mail services, others prefer to consolidate under an in-house structure.
In any case, it requires a level of expertise and print data knowledge and an understanding of the many roadblocks to achieving your print and mail consolidation goals.
Consolidating multiple organizations under one umbrella is not a simple task. However, successful consolidation projects seek to improve operational efficiencies, optimize service delivery as well as lower costs. Ultimately, the decisions to consolidate print and mail service concern a variety of factors:
To consider the financial benefits of consolidating facilities and services, a full analysis of current costs and infrastructure must be performed.
Projected post-consolidation savings based on facility, equipment, and staffing is not the only factor that requires consideration in order to estimate overall expenditures. Forward looking organizations not only consider the expenses, but also consider key driving factors such as:
And when considering whether consolidation for Print and Mail makes financial sense to achieve the desired cost-savings, there are several key areas for discussion: